A Higher Standardof Community Management
Why associations choose Royale
Elevating management with precision & integrity
A note from our Director of Property Management.
Lorri Hill
Lorri Hill
“People don't care how much you know, until they know how much you care.”
At the heart of Royale's philosophy lies a fundamental truth: relationships and trust are the cornerstones of our business. We bring a personal touch to every community — so when you discuss your goals and challenges, you're engaging with people who genuinely care and are invested in your success.
Unity brings excellence
Royale's integration with SMAART Company enhances community management with streamlined financial operations, advanced budgeting tools, and simplified accounting — boosting transparency and cost efficiency.
Insurance Solutions
Tailored coverage for community & property management needs.
Project Management
Expert oversight on capital improvements and initiatives.
Loan Brokering
Access to financing, notes payable, and lines of credit.
Driving success through expert consulting — powered by SMAART Company.
Accurate · Relevant · Timely
At the heart of Royale's philosophy lies a fundamental truth: relationships and trust are the cornerstones of our business.
Expert Community Management
Local knowledge, legal compliance, and reliable vendor oversight.
Secure Tech Solutions
Real-time dashboards, secure portals, and automated reporting.
AI Integrations
Smarter automation, 24/7 AI live-help agent, and predictive alerts.
On-Demand Technical
Ready-to-deploy maintenance, project support, and troubleshooting.
Clarity, compliance & confidence in every report
Professional financial oversight that empowers board members and builds community trust.
Accurate Reporting
Monthly reports, reconciliations, and real-time dashboards.
Secure Payments
Safe, automated, and trackable financial transactions.
Regulatory Compliance
State-specific requirements, audit support, and legal documentation.
AI Integrations
Smarter automation, 24/7 AI live-help, and predictive alerts.
Consultative Insight
Budget planning, reserve forecasting, and board advisory.
Tailored support for stronger communities
Royale delivers structured, results-oriented management that supports both the board and residents. Our licensed community association managers (LCAMs) ensure your community operates within legal guidelines while maintaining high service standards.
- ✓ Weekly property inspections with written reports
- ✓ Preparation and facilitation of board & annual meetings
- ✓ Rule enforcement and compliance support
- ✓ Vendor supervision and contract negotiations
- ✓ Budget preparation and reserve planning coordination
Source: HOA-USA survey. Our managers act as trusted advisors, helping boards make informed decisions that promote long-term stability and harmony.
Our Solutions Include
- ✓ Monthly income & expense reports
- ✓ Balance sheets and bank reconciliations
- ✓ General ledger maintenance
- ✓ Budget preparation and tracking
- ✓ Reserve fund monitoring
Professional oversight for reliable financials
Royale solves the challenges of inconsistent financial reporting and time-consuming manual processes. We deliver dependable, auditable, and timely bookkeeping that keeps your association on firm financial ground — with every report uploaded securely to the board portal for real-time review.
Boards with routine access to updated financials are 63% more likely to make timely policy and budget decisions (Community Associations Institute, 2023).
Transparency, efficiency & real-time access
Royale solves disjointed communications and limited record access with secure, scalable digital platforms for board members and residents.
- ✓ Dedicated portals for board members and homeowners
- ✓ Real-time financial dashboards, reconciliations & invoice tracking
- ✓ Secure document repositories and digital archives
- ✓ Integrated service request & ticketing system
- ✓ Mobile app on iPhone iOS & Android
Built on the platforms you already trust
Royale connects with the industry's leading banking, accounting, and community-management systems — so your data, payments, and records stay secure and in sync.
Services Available
- ✓ Emergency response & routine maintenance
- ✓ Project oversight for capital improvements
- ✓ Preventive inspections & seasonal upkeep
- ✓ Verified vendor credentialing & insurance
- ✓ Loans procurement & lines of credit
Professional support, when you need it most
Royale's network of licensed and insured providers keeps your infrastructure maintained with efficiency and professionalism — mitigating risk, safeguarding property value, and preventing delays.
OSHA-compliant & background-checked
All technicians vetted. Reports and follow-ups filed directly to your secure portal for full accountability.
From day one, fully managed
Royale has refined onboarding into a three-phase plan designed to eliminate disruptions, organize records, and create operational clarity.
Preparation
- Collection & review of governing documents, ledgers, and contracts
- Stakeholder communication — owners, banks, legal counsel, vendors
- Portal activation and orientation scheduling
Implementation
- System integration — financial, maintenance, compliance
- Onboarding & training for board members, vendors, and staff
- SOPs and service-calendar development
Optimization
- Performance review and adjustments
- Ongoing communications & portal-usage monitoring
- Community-wide support and service refinement
Assurance: every transition is fully managed, clearly documented, and supported throughout.
Helping our associations thrive
We don't just manage — we guide, protect & elevate
- Licensed, local experts
LCAMs in the field plus a SMAART Company accounting team behind every decision.
- Total transparency
Every record and every dollar, live in your owner portal — 24/7.
- No long-term traps
One-year terms, no auto-renew. Your community, your terms.
- A track record boards trust
40+ years of service, 97.4% retention, and 600+ five-star reviews.
Provided by SMAART Company, a leading Florida accounting firm — yours the moment your association joins Royale.
Management & accounting services
Prepared for the Board of Directors of . This outlines the services proposed and acts as an engagement agreement should the Association choose to partner with Royale.
At the beginning of our engagement, Royale Management Services will review all documents and records provided by your prior manager, the Board of Directors, officers, and the developer, and notify the board of any missing documents. We will also review the condition of the property and create a prioritized list of items that need attention.
Royale will perform all necessary services to transition the Association from its prior management company, including (but not limited to): requesting records, keys, and files from prior management; reviewing and verifying financial information obtained from prior management (this is not an audit); notifying owners of the change in management; notifying vendors of the management change; and updating registered agent information with the state.
Scope of Services
Board Support & Administration
- Annual budgets & budget meeting
- Annual meeting & election coordination
- Posting and sending required notices
- Meeting agendas & board packets
- State compliance with Florida statutes
Community Operations
- Weekly inspections with written reports
- Vendor oversight & contract management
- Project coordination & competitive bids
- Rule enforcement & violation follow-up
- After-hours emergency response line
Resident & Owner Services
- Online service request system
- New owner & renter application processing
- Policy communication & notifications
- Online web portal & mobile app
Monthly Financial Reports
- Income statement & balance sheet
- Budget vs. actual report
- Bank reconciliations & general ledger
- A/R & A/P aging, cash flow reports
- Posted monthly on board portal
Receivables & Payables
- Owner assessment billing & lockbox deposits
- Late notice processing & collections
- Invoice intake & board-approval workflow
- Check or ACH processing, vendor ledgers
Other Financial Services
- Payroll services (optional)
- Vendor 1099s & year-end prep
- Reserve tracking
- Special assessment billing
Administration, Portal & Legal Support
Royale prepares a meeting package for all board members prior to board meetings, containing: a detailed agenda with meeting notes; properly formatted fill-in forms to record motions and votes; other agenda items; current financial reports (if requested); and the manager's notes to the board.
Royale will post notices of all board and other meetings as required by law, when requested at least 5 days in advance.
Royale provides the Association with a secure web portal where all financial statements and official records are available to board members and owners via username and password login. Documents are available for viewing and downloading 24/7.
The portal includes complete access to monthly financial statements and accounting information; all paid bills, invoices, and past-due assessment notices; printable forms such as Estoppel Requests and Owner Information Updates; clear communication tools; and transparency through real-time document visibility.
We work with your current legal counsel and follow the board's directives. If your association does not have an attorney, we can provide referrals through our partnerships with respected HOA & Condominium law firms in Florida.
Board-assist services & consulting include budgeting & long-term planning, meeting notices and planning, compliance matters, and election planning and administration. We provide full support for election processes from scheduling to certification, plus advisory services on legal, operational, and financial matters.
Other administrative services: Estoppel processing, Registered Agent, Tax Preparation, Year-End 1099 Vendor Filings, Payroll (optional), and Online Payment Center support.
Simple, transparent pricing
Estimate your investment
Drag to see how the all-inclusive monthly fee scales with your community size.
Supplemental Fees & Special Services
| Service | Fee |
|---|